Many small businesses spend money storing documents they will never use. They also risk compliance violations and customer data exposure. In this episode, Aaron talks with Shannon Bibbee, founder of DeSoto Shred, about how secure shredding, document storage, and scanning can reduce risk and save money.
DeSoto Shred serves DeSoto County and North Mississippi with document management, retention programs, and secure destruction. Shannon explains why most companies underestimate how long they should keep files and how much they pay to store old records.
What You Will Learn
• How to decide what to keep, scan, or destroy
• The real cost of storage units and file rooms
• How poor document control can fail an audit
• Why scanning is not always the best solution
• What every small business should budget each month for compliance
• How local companies can build better data habits
• Steps to protect your clients and reputation
Shannon shares examples from his work in the field. One client lost hundreds of boxes to water damage after a roof leak. Another failed an audit because they could not locate required records. These cases prove that waiting to manage files creates more risk and expense.
DeSoto Shred offers on-site and off-site shredding, serialized storage, and digital archiving. The company trains clients to use simple retention schedules. Many customers start with one locked console for less than forty dollars per month and expand as needed.
Shannon built the company after seeing gaps in customer service during his time in corporate compliance. He believes document management should be easy to understand and simple to maintain.
Sponsor Partners
Pure Focus Media – www.purefocus.media
Professional video, photo, and content production for businesses and community organizations. From Chamber events to corporate interviews, Pure Focus Media helps your story stand out on every platform.
Wisdom Integrators – www.wisdomintegrators.com
CRM and automation systems for small and mid-sized businesses. Wisdom Integrators builds tools that help you track clients, follow up faster, and simplify your operations.
Chapters
00:00 Introduction
01:21 Meet Shannon Bibby and DeSoto Shred
03:21 Why Paper Still Matters
04:04 Lessons From Military Records Management
06:27 The Audit That Started It All
08:10 Choosing the Name “DeSoto Shred”
09:10 The Cost of Storing What You Do Not Need
12:23 Who Benefits Most From Secure Shredding
12:47 Retention Rules That Prevent Lawsuits
16:12 Training Clients To Stay Organized
16:33 When To Scan and When To Shred
18:27 The Printed PDF Problem
19:19 What Happens During an Office Move or Closure
21:02 How the Scan-Then-Shred Process Works
22:47 The Roof Leak Story and What It Cost
24:07 How Law Firms Use Serialized Storage
25:52 Why Chamber Connections Matter
26:40 Start Small: The $40 Entry Plan
28:22 Customer Service and Follow-Through
Practical Advice
Review your document policy once a year
Keep only what state or federal law requires
Store active records separately from archives
Destroy unneeded files with a verified chain of custody
Test our recall process before an audit happens
Track retention periods for each document type
About the Episode
This episode of Southaven Business Beat highlights how a local company helps others protect sensitive data while cutting wasted costs. If your business still relies on filing cabinets or storage units, you will see how easy it is to clean up your records and stay compliant.
DeSoto Shred works with financial offices, healthcare providers, law firms, and local service companies. Their goal is simple: secure every document, keep only what you need, and destroy the rest responsibly.
Contact DeSoto Shred through the Southaven Chamber of Commerce or visit their website for a quick audit and quote. Mention this episode to receive a complimentary consultation.
Watch, Learn, and Act
Like this video if you learned something useful.
Comment with your biggest document challenge.
Subscribe to hear more stories from business owners across DeSoto County.
